Workflow automations
Systems that move data, update records, assign tasks, draft summaries, send follow-ups, and route approvals, with no manual chasing in between.
We build AI systems
your business runs on
We transform your most time-consuming workflows into AI automations in under 12 hours — whatever your industry, team size, or tool stack.
What you get
First build in 12 hours
A real, running automation built on your own workflow — ready to test on live work.
Full configuration in 48 hours
Once you are happy, we tailor and deepen it to your exact needs, on top of the first build.
You keep it only if it delivers
Test it first. No commitment unless it clearly earns its place in your operation.
Trigger
New inbound lead
Form, email or WhatsApp
Enrich & score
Context from your CRM
Reasoning
AI decision step
Routing & reply drafting
Apply your rules
Guardrails & approvals
Action
Reply sent
Personalised, on-brand
CRM updated & team notified
Zero manual chasing
Build time: 09h 41m · Steps automated: 14
No commitment until it works
Works with your stack
HubSpotSalesforceSlackWhatsAppGmailNotionAirtableOpenAIGoogle SheetsMicrosoft TeamsZapierStripeShopifyTwilioOutlookCalendly
HubSpotSalesforceSlackWhatsAppGmailNotionAirtableOpenAIGoogle SheetsMicrosoft TeamsZapierStripeShopifyTwilioOutlookCalendly
What we build
Systems engineered around how your business actually runs
No generic chatbots, no slide decks. We ship practical automations that move real work forward inside the tools your team already uses every day.
AI employees
Focused AI workers for sales, support, operations, inboxes, and reporting that own the repeatable parts of a role end to end.
Internal tools
Clean dashboards and review systems that give your team one place to approve, track, and act.
Integrations
Reliable connections across CRMs, email, messaging, sheets, databases, and APIs.
Built to last
Production-grade systems with guardrails, error handling and monitoring — not brittle demos.
How it works
Easy to start. Serious once it works.
Start small, prove value fast, then scale only when the automation clearly saves time, removes errors, or creates real leverage.
Bring one workflow
Share the problem, the tools involved, the current steps, and what a good result looks like. A voice note or rough message is enough.
We ship the first version
We design the logic, connect your tools, build the automation, and deliver a working version in under 12 hours for you to test on real work.
Configure, then scale
If you are happy, we spend the next 48 hours fully configuring it to your exact needs, then scale across your operation. If not, you walk away — no pressure.
Use cases
Start with the work that costs you time every week
These are starting points. The best one is the process you already know is slow, repetitive, or too dependent on a single person.
Capture leads, qualify them, update your CRM, send personalised replies, and notify the right person automatically.
Sort messages, extract key details, draft responses, escalate urgent cases, and create tasks without manual triage.
Pull data from different tools, summarise what changed, generate reports, and send updates to your team or clients.
Read forms, contracts, PDFs, or spreadsheets, extract key information, check the rules, and route the next action.
Answer common requests, prepare context for your team, update tickets, and keep customers informed far faster.
Move work between people, departments, or tools with clear rules, reminders, audit trails, and next-step automation.
If the work repeats, AI should be doing the heavy lifting — quietly, reliably, and inside the tools you already trust.
The RapidFlo principle
How we approach every build
Questions
Everything you might be wondering
One workflow. Tell us the problem, the tools involved, the current steps, and what a good result looks like. A short voice note, a Loom, or a rough written message is plenty — we shape the rest.
We scope tightly to a single workflow, reuse battle-tested building blocks, and connect directly into your existing stack. You get a real, working version to test on live work — not a mockup or a proposal.
Then you walk away, with no commitment. We only continue and scale when the first build clearly earns its place by saving time, removing errors, or creating leverage for your team.
Yes. We build on top of your current stack — CRMs, email, WhatsApp, spreadsheets, databases, knowledge bases, and APIs — rather than asking you to migrate or adopt new software.
No. We build systems that take real actions: updating records, routing approvals, drafting and sending replies, generating reports, and handing work between people and tools — with your rules and guardrails in place.
Start here
Send us one workflow.
Send us one workflow.
Get a working system back.
Pick the bottleneck your team keeps repeating. We build the first version, you test it on real work, and we continue only if it is genuinely worth it.